The Jammu and Kashmir Government Monday directed all officers to clear the files within three days.
A circular issued from the General Administration Departmenthas instructed all departments not to hold files at their end and ensure speedydisposal of all works. “A file cannot stay at a particular table for more than threedays,” it states.
Under the new directives, head assistants and sectionofficers have been authorized to write notes on the file, while senior andjunior assistants have been asked to be record keepers. “In case there is nohead assistant or section officer, the senior assistant can write notes on anyfile,” the circular states.
It states that if a department has a Deputy Secretary aswell as an Under Secretary, then the Administrative Secretary shall distributework and give the file to either of the officers. “The distribution shall bedone in such a manner that a section officer or head assistant submits fileseither to the Deputy Secretary or the Under Secretary,” it states.
“The Deputy Secretary shall submit files to the SpecialSecretary on way to the Administrative Secretary or directly to theAdministrative Secretary in case Special Secretary is not posted,” the circularstates.
The Administrative Secretary shall submit the cases to theAdvisor in-charge as per delegation of powers, it states.
The circular also states that all Heads of Departments shallorder distribution of work in such a manner that no file shall have to movethrough more than four levels, including the record keeper, before reaching thedecision-making authorities.
Similarly, the District Development Commissioners and otherdistrict level officers have been directed to ensure that no file in theiroffices shall have to move through more than three levels. In the case ofdistrict, tehsil and block level officers, files should not have to movethrough more than two levels before reaching the decision-making authorities,the circular states.