Files to be entertained only through e-office mode after Nov 30: Govt

‘IT hand-holding to HoDs to remain available only till Nov 20’
Files to be entertained only through e-office mode after Nov 30: Govt
The government also fixed a deadline of November 20 for the HoDs to avail any assistance or hand-holding from the Information Technology (IT) department.Pxfuel [Creative Commons]

Jammu: J&K government on Saturday ordered that all communications and files from the Heads of Departments (HoDs) would be entertained only through e-office mode after November 30.

The government also fixed a deadline of November 20 for the HoDs to avail any assistance or hand-holding from the Information Technology (IT) department.

“After which it shall be presumed that all HoDs are functioning on e-office only. Further, failure of any Head of the Department in switching over to e-office mode shall be his or her personal responsibility and shall invite appropriate action,” warned GAD Commissioner Manoj Kumar Dwivedi.

He also directed the HoD offices, whose scanning activities had not yet been started, to immediately start using e-office with current dak, without waiting for scanning of all files or documents.

Dwivedi noted that all Heads of the Departments were directed to switch over to e-office mode of working with assistance/ handholding from the Information Technology Department within a week's time in terms of the government order number 820-JK(GAD) of 2021 dated September 2, 2021 and a circular number 37-JK(GAD) of 2021 dated September 20, 2021.

In pursuance of these directions, all HoDs, inclusive of move as well as non-move offices, situated outside the Civil Secretariat, were provided necessary assistance, by way of provisioning of the VPN connections, creation of domain IDs (jk.gov.in email IDs) and training of local admins or Master Trainers etc by Information Technology department.

“Accordingly, it is hereby reiterated that any HOD office, which is yet to initiate the implementation of e-office, shall immediately contact the Nodal officers notified for the purpose by or before November 20, 2021 for any further assistance or handholding,” he stated.

Directing the HoD offices to start using e-office with current dak, without waiting for scanning of all files or documents, he stated that the scanning of left over files or dak of their departments would start separately, for which the roster would be issued by the Information Technology department.

“In order to ensure the compliance to these directions, it is enjoined upon all Administrative Secretaries to intervene personally and issue necessary directions to all the concerned that communications or files are entertained only through e-office mode from their HoDs after 30 November, 2021,” Dwivedi instructed.

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