Government has asked all the administrative secretaries to impress upon the field officers of the departments to adopt proper procedure for recording date of birth of illiterate casual workers and daily rated workers.
The finance department has pointed out that the date of birth of illiterate casual workers/daily rated workers “is not determined and recorded correctly and instead incorrect date of birth has been recorded in the relevant service records of certain employees based on certificates issued by authorities not competent to issue such certificates.”
In this context, the department has cited the provisions of Article 35-AA of the Jammu and Kashmir Civil Services Regulations, Volume-I, for determination of date of birth of illiterate persons.
It has instructed the concerned that in case of illiterate persons extracts from birth register should be duly signed by the concerned executive officer of the municipality, chairman concerned notified area committee/town area committee, as the case may be.
“In case of those persons not falling within the municipal/notified area committee limits, the certificate should be signed by the concerned Tehsildar where the employee resides who will issue the certificate,” it said in a statement.
“A certificate, as per finance department order should be in prescribed format issued by a medical board of the respective district where the employee is posted. The medical board shall comprise of Chief Medical Officer of the respective district, Radiologist and a Dental Surgeon.
“In view of the clear cut codal provisions, the certificates issued by the non-designated authorities cannot be entertained for record of date of birth,” it said, adding that any instance, in violation of the laid down procedure needs to be dealt with for appropriate action against officers responsible for recording incorrect date of birth as well as the worker to whom it relates.